Leave Sharing Program
Intent: Beginning 01/01/2012, this program evaluates the usefulness and utilization of the leave sharing program described below.
Measure of Success: The Human Resources Department will assess the utilization and satisfaction of the program participants by 01/01/2013. The evaluated program will be adjusted as needed and submitted to the School Board for adoption as a Board Policy.
The ISD 15 leave sharing program is designed to aid employees that are undergoing personal or family hardship related to illness or injury.
All employees with over six months of continuous service with the District are eligible to receive shared leave pursuant to the following conditions:
- The Human Resource Director or designee has determined that the employee meets the criteria described in this section.
- The employee has abided by District policies regarding the use of sick leave.
- The employee's use of shared leave, including both annual and sick leave, does not exceed four months in any twelve month period.
Employees may donate leave to other District employees under the following conditions:
1. Annual Leave, Sick Leave, and Floating Holiday Donations
a. The receiving employee has exhausted, or will exhaust, all annual leave, sick leave, and compensatory time off due to an illness, injury, impairment, or physical or mental condition, that is of an extraordinary or severe nature, and that involves the employee, a relative of the employee, or a household member of the employee.
i. "Relative of the employee" is limited to the spouse, partner, child, stepchild, grandchild, grandparent, stepparent, or parent of the employee.
ii. "Household members" means persons who reside in the same home, who have reciprocal duties to and do provide financial support for one another. This includes foster children and legal wards even if they do not live in the household.
iii. "Extraordinary or severe" means serious, extreme, or life threatening. It does not include conditions associated with normal pregnancy.
b. The condition has caused, or is likely to cause, the receiving employee to go on leave without pay or terminate employment.
c. The donating employee donates leave in full hour increments and retains a leave balance of at least forty hours.
2. The District shall require the employee to submit, prior to approval or disapproval, a medical certificate from a licensed physician or health care practitioner verifying the severe or extraordinary nature and expected duration of the employee's condition.
3. One hour of donated leave must be regarded as one hour of shared leave for the recipient.
4. Any donated leave may only be used by the recipient for the purposes specified within this policy and is not payable in cash.
5. All forms of paid leave available for use by the recipient must be used prior to using shared leave.
6. Any shared leave not used by the recipient during each occurrence, as determined by the District, may be retained by the recipient.
7. All donated leave must be given voluntarily. No employee may be coerced, threatened, intimidated, or financially induced into donating leave for purposes of the leave sharing program.
8. Employees may opt-in to releasing their name in conjunction with a shared leave request solicited over email.