118 Health and Safety
I. GENERAL STATEMENT OF POLICY
ISD 15 will provide a safe and healthy working environment for its employees, students, and visitors. All levels of administration must be leaders in the pursuit of a healthy, safe workplace. ISD 15 will provide the needed training to its employees to ensure that all federal, state, and local regulations are enforced. All employees of ISD 15 share in the responsibility of health and safety and will participate in needed training, practice safe work habits, and strive toward making ISD 15 a safe and healthy environment for all.
The ISD 15 Health and Safety Policy will promote safe and healthy working conditions for our employees. ISD 15 has also adopted other health and safety programs that provide compliance with federal, state, and local regulations as well as providing safe and healthy work practices. These additional programs include:
III. IMPLEMENTATION AND PROVISIONS
The Maintenance Supervisor will be responsible for the planning and implementation of the district-wide Health and Safety Policy.
The Health and Safety Policy and the Maintenance Supervisor will:
- Implement procedures that outline how administrators, supervisors, and employees are responsible for implementing this Health and Safety Policy, and how the program will be established, measured, and maintained.
- Implement procedures for employees to report hazardous conditions and guidelines for timely responses.
- Implement procedures for investigating and analyzing accidents, injuries, illnesses, property damage, and near-misses.
- Implement procedures for hazard and accident prevention through the use of appropriate control measures and preventive maintenance.
- Implement procedures for responding to workplace emergencies.
- Identify training needs and provide training as deemed necessary by Human Resources.
- Communicate safety responsibilities, procedures, hazards, and controls to all affected employees.
- Organize a safety committee and hold meetings at least quarterly.
- Assess internal and external resources that may be necessary (human, financial, outside resources) to implement this program.
IV. ROLES AND RESPONSIBILITIES
Employees, students and visitors must follow the environmental, health, and safety rules as established by ISD 15. Assigned responsibilities are listed below:
Administrators (including board members, superintendent, directors, principals) show commitment to health and safety by the following:
- Provide leadership and resources needed to carry out the stated school objectives.
- Establish rules and programs to promote safety and communicate these to all employees.
- Assign clear responsibilities for the various aspects of safety and give employees authority to perform their duties.
- Identify health and safety training needs and support training efforts.
- Enforce health and safety rules and regulations and record violations of rules.
- Promote a positive attitude toward safety and health.
- Provide employees with all required personal protective equipment.
- Listen to employee concerns and follow through to correct hazards.
- Participate in and/or support the safety committee.
- Encourage employee involvement in environmental, health, and safety activities.
- Conduct, support, and review accident/incident reports.
- Require good housekeeping.
- Require the district preventive maintenance program be established and followed.
- Train employees on what to do in emergency situations.
- Review the Health and Safety Policy annually with input from the safety committee, make appropriate revisions, and communicate revisions throughout the organization.
Supervisors show commitment to environmental, health, and safety rules by the following:
- Learn and follow safety instructions.
- Employee representatives participate in the safety committee.
- Take the initiative to correct known or suspected unsafe conditions, or unsafe acts, if within your control or expertise.
- Report observed health and safety hazards to an administrator or safety committee member.
- Report all accidents/incidents, including property damage and near-misses, to administration immediately upon occurrence.
- Wear personal protective equipment as required for protection and maintaining the equipment in a sanitary manner.
- Participate in health and safety training as necessary.
- Participate in accident investigations and workplace inspections as requested by administration.
- Review any safety communications distributed by the employer.
Employees show commitment to environmental, health, and safety rules by the following:
- Follow school safety policies, rules, and regulations.
- Learn and follow safety instructions prior to start of work.
- Report unsafe conditions to supervisor or safety committee member.
- Wear personal protective equipment as required for their protection and maintaining the equipment in a sanitary manner.
- Participate in health and safety training as necessary.
- Review any safety materials distributed by the district.
The Safety Committee is responsible for the following:
- Conduct quarterly meetings to review accident reports, identify potential hazards, and address safety concerns raised by employees or administration.
- Participate in accident investigations.
- Participate in work area safety inspections as needed.
- Provide input for creation of workplace safety and health rules.
V. HAZARD IDENTIFICATION, ANALYSIS AND CONTROL
ISD 15 proactively identifies potential hazards, analyzes potential solutions and implements controls as soon as feasible. To accomplish this, the following items are implemented:
- Conduct safety inspections of work areas on a regular basis
- Employees visually inspect their work areas on a daily basis
- Mock OHSA inspections are conducted on an annual basis
- Conduct assessment of routine and new potentially hazardous tasks
- Investigate equipment for potential safety and health problems prior to purchasing
- Document whether new equipment/materials are designed with appropriate safety controls, or can be modified to comply with applicable regulations (e.g. machine guarding)
- Evaluate health and safety implications when planning for remodeling or construction
- Substitute with less hazardous or non-hazardous materials or processes when feasible
- Solicit employee and safety committee input regarding hazard abatement options
- Establish work orders for safety items and assign high priority to these work orders
- Follow a preventative maintenance program for equipment
ISD 15 works to prevent and control potential hazards by utilizing the following hierarchy for the abatement of known or potential hazards:
- Engineering Controls — wherever possible, the hazard is eliminated; for example, removing old, unused chemicals that may cause undue harm or reactions, or removing chemicals that, by their nature, require an eyewash station. We also attempt to substitute, when feasible, non-hazardous substances, and low-hazard equipment. Guarding and ventilation are other examples of engineering controls.
- Administrative Controls — we encourage employees to follow safe work practices with equipment and in the course of their general duties. The health and safety rules are to be followed by administration, employees, students, and visitors. Affected employees are trained in job-specific safety. Job rotation is another example of administrative controls.
- Personal Protective Equipment (PPE) — when it is not possible to eliminate hazards, it may be necessary to wear personal protective equipment such as gloves, goggles, boots, and/or earplugs. Employees are required to wear PPE when dealing with certain hazardous situations and are trained on equipment as it is assigned.
VI. COMMUNICATION AND TRAINING
ISD 15 regards communication of health and safety issues as a continual process. Health and safety procedures are communicated through safety training at the beginning of an employee’s new job assignment, whenever material, process, or procedural changes are implemented, and whenever the employer notices deficiencies in safe work practices. In addition to training, posters, employee handbooks, and handout materials, computer-based learning may also be utilized to communicate job safety and health information.
Safety communication takes place through distribution of safety committee meeting minutes, which includes accident information, reported employee concerns, inspection findings, and status updates on safety items.
Employees will be trained initially and annually on safety topics pertinent to their job tasks in the district. Training may include lecture and/or a training video/DVD, computer based training, assessment (e.g. quiz), and a question and answer session. The date of training, the training agenda, the name of the trainer and a sign-in sheet will be retained for each training session.
VII. ACCIDENT INVESTIGATION
Employees should immediately notify administration of any workplace accident or injury. When a medical emergency exists, any employee may immediately contact emergency medical responders by calling 911. Injuries that occur on the job, even minor injuries, must be reported to administration. The building Health Office Professional will complete the First Report of Injury Form and submit it to the Human Resources Department. First Report of Injury forms are used to notify the Workers Compensation carrier. Recordable injuries are also entered on the OSHA 300 log by the Human Resources Department.
The purpose of the accident and injury investigation is to determine the cause of the accident and identify steps to take to prevent a similar accident. The purpose is not to assign blame. ISD 15 investigates all events that have caused injury, illness, and/or property damage. The primary goal of accident investigations is to reduce and/or eliminate injurious situations.
OSHA 300 Logs will be reviewed quarterly at safety committee meetings, with employee names remaining anonymous. The records are kept in the Central Services Center. Medical records will be confidential.
Following are the procedures for implementing an accident investigation (after first aid or emergency care is given):
- Inspect the accident scene (take pictures, notes, secure the area, survey physical materials).
- Interview injured person(s) and/or witnesses using the accident investigation form (be careful not to place blame on any individual)
- Determine the cause of the accident/near-miss, if possible
- Identify corrective action and take action to resume operations
- Prepare report
- Follow up with Safety Committee
July 9, 2012 Revised: June 9, 2014
Independent School District No. 15
St. Francis, Minnesota
ISD 15 utilizes Health and Safety revenues to fund the implementation of health and safety programs and projects. Below is a summary of the ISD 15 health and safety budget per fiscal year and Uniform Financial Accounting and Reporting Standards (UFARS) as of June 5, 2014.
347 – Physical Hazard Control
349 – Hazardous Substance
352 – Environmental Health and Safety Management
363 – Fire and Life Safety
366 – Indoor Air Quality (IAQ)