SSL Certificate
St. Francis Area Schools
A PreK-12 public school district serving the communities of Athens Township, Andover, Bethel, East Bethel, Linwood Township, Nowthen, Oak Grove, St. Francis and Stanford Township

591 Leave Sharing Program

I. EDUCATIONAL PURPOSE

The school district leave sharing program is designed to aid employees that are undergoing personal or family hardship related to illness or injury.

II. GUIDELINES

All employees scheduled at least 1,020 hours per year or more with over twelve months of continuous service with the school district are eligible to receive shared leave pursuant to the following conditions:

a. The Director of Human Resources has determined that the employee meets the criteria described in this policy.

b. The employee has abided by school district policies and procedures regarding the use of sick leave.

c. The employee's use of shared leave does not exceed thirty working days in any twelve month period for Part 1 below, or does not exceed the employee’s long term disability policy benefit waiting period in any twelve month period for Part 2 below.

Employees may donate leave to other school district employees under the following conditions:

1. Leave Donations Other Than Sick Leave

a. The receiving employee has exhausted, or will exhaust, all paid leave, sick leave, and compensatory time off due to an illness, injury, impairment, or physical or mental condition, that is of an extraordinary or severe in nature, and that involves the employee, a relative of the employee, or a household member of the employee.

i. "Relative of the employee" is limited to the spouse, child, stepchild, grandchild, grandparent, stepparent, or parent of the employee.

ii. "Household members" means persons who reside in the same home, who have reciprocal duties to and do provide financial support for one another. This includes foster children and legal wards even if they do not live in the household.

iii. "Extraordinary or severe" means serious, extreme, or life threatening. It does not include conditions associated with normal pregnancy, does not include elective surgery, and does not include procedures or treatments that can be delayed to a time the employee is not scheduled to work.

b. The condition has caused, or is likely to cause, the receiving employee to go on leave without pay or terminate employment.

c. The donating employee donates leave in full hour increments and if vacation eligible retains a vacation leave balance of at least forty hours.

2. Leave Donations (sick leave, vacation, floating holiday, personal leave)

a. The receiving employee has exhausted, or will exhaust, all annual leave, sick leave, and compensatory leave due to an illness, injury, impairment, or physical or mental condition, that is of an extraordinary or severe in nature. "Extraordinary or severe" means serious, extreme, or life threatening. It does not include conditions associated with normal pregnancy, does not include elective surgery, and does not include procedures or treatments that can be delayed to a time the employee is not scheduled to work.

b. The condition has caused, or is likely to cause, the receiving employee to go on leave without pay or terminate employment.

c. The employee has been approved by the carrier to receive long term disability payments.

d. The employee may donate unused accrued sick leave, vacation, floating holiday, and personal leave, but may not donate more than five percent of the employee's accrued sick leave hours and must retain a leave balance (sick leave, vacation, floating holiday, and personal leave) to cover the donating employee’s long term disability policy benefit waiting period, and all leave must be donated in full hour increments.

e. If vacation eligible the donating employee must retain a vacation leave balance of at least forty hours.

3. The school district shall require the employee to submit, prior to approval or disapproval, a medical certificate from a licensed physician or health care practitioner verifying the severe or extraordinary nature and expected duration of the employee's condition.

4. One hour of donated leave must be regarded as one hour of shared leave for the recipient.

5. Any donated leave may only be used by the recipient for the purposes specified within this policy and is not payable in cash.

6. All forms of paid leave available for use by the recipient must be used prior to using shared leave.

7. Any shared leave not used by the recipient during each occurrence, as determined by the school district, shall be donated to the next approved request.

8. All donated leave must be given voluntarily. No employee may be coerced, threatened, intimidated, or financially induced into donating leave for purposes of the leave sharing program.

9. Employees may opt-in to releasing their name in conjunction with a shared leave request solicited over email.

10. Donated leave may not be used by a recipient approved by the carrier to receive long term disability payments after the benefit waiting period.

11. Employees shall only have one shared leave request approved during a fiscal year (July 1-June 30).

Adopted: February 11, 2019

School Board
Independent School District 15
St. Francis, Minnesota

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