SSL Certificate
St. Francis Area Schools
A PreK-12 public school district serving the communities of Athens Township, Andover, Bethel, East Bethel, Linwood Township, Nowthen, Oak Grove, St. Francis and Stanford Township

430 Immunization and Early Childhood Screening Requirements 

I. PURPOSE
 
The purpose of this policy is to require that all students receive the proper immunizations and early childhood screenings as mandated by law to ensure the health and safety of all students.
 
II. GENERAL STATEMENTS OF POLICY
 
All students are required to provide proof of immunization, or appropriate documentation exempting the student from such immunization, and such other data necessary to ensure that the student is free from any communicable diseases, as a condition of enrollment.
 
All students planning to enroll in kindergarten are required to submit to the school principal or other person having general control and supervision of the school a record indicating the month and the year the child received Early Childhood Screening, the results of the screening, and the name of the screening tool used.  Parents must submit these records within 30 days after the first day of attendance in order for their child to stay enrolled in the school.
 
 
III.  STUDENT IMMUNIZATION AND SCREENING REQUIREMENTS
 
A. No student may be enrolled or remain enrolled, on a full-time, part-time, or shared-time basis, in any elementary or secondary school within the school district until the student or the student’s parent or guardian has submitted to the designated school district administrator the required proof of immunization.  Prior to the student’s first date of attendance, the student or the student’s parent or guardian shall provide to the designated school district administrator one of the following statements:
1. a statement, from a Health Care Provider (HCP) or a public clinic which provides immunizations, stating that the student received the immunizations required by law, consistent with medically acceptable standards; or
2. a statement, from a HCP or a public clinic which provides immunizations, stating that the student received the primary schedule of immunizations required by law and has commenced a schedule of the remaining required immunizations, indicating the month and year each immunization was administered, consistent with medically acceptable standards
3. Provide a notarized exemption form as outlined in IV.
 
B. The statement of a parent or guardian of a student or an emancipated student may be substituted for the statement of a HCP or public clinic which administers immunizations.  If such a statement is substituted, this statement must indicate the month, day and year each immunization was administered.  Upon request, the designated school district administrator will provide information to the parent or guardian of a student or an emancipated student of the dosages required for each vaccine according to the age of the student.
 
C. The parent or guardian of persons receiving instruction in a home school shall submit one of the statements set forth in Section III.A. or III.B., above, or statement of immunization set forth in Section IV., below, to the superintendent of the school district by October 1 of each school year.
 
D. When there is evidence of the presence of a communicable disease, or when required by any state or federal agency and/or state or federal law, students and/or their parents or guardians may be required to submit such other health care data as is necessary to ensure that the student has received any necessary immunizations and/or is free of any communicable diseases.  No student may be enrolled or remain enrolled in any elementary or secondary school within the school district until the student or the student’s parent or guardian has submitted the required data.
 
E. The school district may allow a student transferring into a school a maximum of 30 days to submit a statement specified in Section III.A. or III.B., above, or Section IV., below.  Students who do not provide the appropriate proof of immunization or the required documentation related to an applicable exemption of the student from the required immunization within the specified time frames shall be excluded from school until such time as the appropriate proof of immunizations or exemption documentation has been provided.
 
F. If a person who is not a Minnesota resident enrolls in a school district online learning course or program that delivers instruction to the person only by computer and does not provide any teacher or instructor contact time or require classroom attendance, the person is not subject to the immunization, statement, and other requirements of this policy.
 
G. No kindergarten student may remain enrolled beyond 30 days unless the student’s parent or guardian has submitted to the designated school district administrator the required proof of early childhood screening.
 
IV. EXEMPTIONS FROM IMMUNIZATION AND SCREENING REQUIREMENTS
 
Students will be exempt from the foregoing immunization requirements under the following circumstances:
 
A. The parent or guardian of a minor student or an emancipated student submits a HCP signed statement stating that the immunization of the student is contraindicated for medical reasons or that laboratory confirmation of the presence of adequate immunity exists; or
 
B. The parent or guardian of a minor student or an emancipated student submits his or her notarized statement stating the student has not been immunized because of the conscientiously held beliefs of the parent, guardian or student.
 
C. A child need not submit to developmental and health screening if the child's records indicate to the Board that the child has received a comparable, comprehensive developmental and health screening from a public or private health care organization or individual health care provider. 
 
D. Early Childhood Screening is not required if a statement signed by the child's parent or guardian is submitted stating that the child has not been screened because of conscientiously held beliefs of the parent or guardian.
 
V.   NOTICE OF IMMUNIZATION AND SCREENING REQUIREMENTS
 
A. The school district will develop and implement a procedure to:
1. notify parents and students of the immunization and screening requirements and the consequences for failure to provide the required documentation;
2. review student health and other records to determine whether the required information has been provided; and
3. make reasonable arrangements to send a student home when the immunization and screening requirements have not been met and advise the student and/or the student’s parent or guardian of the conditions for re-enrollment.
 
B.  The notice provided shall contain written information describing the exemptions from immunization as permitted by law.  The notice shall be in a font size at least equal to the font size and style as the immunization requirements and on the same page as the immunization requirements.
 
VI.  IMMUNIZATION RECORDS
 
A. The school district will maintain a file containing the immunization records for each student in attendance at the school district for at least five years after the student attains the age of majority.
 
B. Upon request, the school district may exchange immunization data with persons or agencies providing services on behalf of the student. Immunization data is private student data and disclosure of such data shall be governed by Policy 515 Protection and Privacy of Pupil Records.
 
C. The designated school district administrator will assist a student and/or the student’s parent or guardian in the transfer of the student’s immunization file to the student’s new school within 30 days of the student’s transfer.
 
D. Upon request of a public or private post-secondary educational institution, the designated school district administrator will assist in the transfer of the student’s immunization file to the post-secondary educational institution.
 
VII. OTHER
 
The school district will submit an Annual Immunization Status Report to the MN Department of Health (MDH) by the date requested by MDH.  The report includes the number of students attending each school in the school district, including the number of students receiving instruction in a home school, the number of students who have not been immunized, and the number of students who received an exemption. 
 
 
Legal References:

Minn. Stat. § 13.32 (Educational Data)
Minn. Stat. § 121A.15 (Health Standards; Immunizations; School Children)
Minn. Stat. § 121A.17 (School Board Responsibilities)
Minn. Stat. § 144.29 (Health Records; Children of School Age)
Minn. Stat. § 144.3351 (Immunization Data)
Minn. Stat. § 144.441 (Tuberculosis Screening in Schools)
Minn. Stat. § 144.442 (Testing in Schools)
McCarthy v. Ozark Sch. Dist., 359 F.3d 1029 (8th Cir. 2004)
Op. Atty. Gen. 169-W (Jan. 17, 1968)
Op. Atty. Gen. 169-W (July 23, 1980)
 
Cross References: MSBA/MASA Model Policy 515 (Protection and Privacy of Pupil Records)
 
 
Adopted: February 13, 2006                

School Board
Independent School District No. 15
St. Francis, Minnesota

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